How To Create An Auto Archive In Outlook 2016 For Mac
One way to automatically archive objects from Outlook is to use rules. To do so, first create a folder on your local computer (e.g. Then, from the Tools menu, select Rules. Create a rule by clicking on the plus sign (let’s just call it Archiving) and then click Date Received in the “When a new message arrives: section. Configure the middle field as “is Greater than or equal to” and then configure the number of days (e.g. In the “Do the following:” section, choose “Move message” and then choose the archive folder you created in the previous step.
Finally, check the box for Enabled and you’ve got a pretty simple automated rule to move messages off your Exchange server and onto your local computer. To move existing mail, click Rules from the Message menu and then click on the name of the rule. Once done, click on the Outlook menu and then click on Preferences.
You can't export to folders in the Finder, but you can move emails to folders 'On My Computer' within Outlook though. That should free up some space on the servers while allowing you to still access all emails in Outlook itself.
Click General and then in the Folder list section, check the box for “Hide On My Computer folders”. The only problem with this method is that mail is just getting dumped into a folder on your local computer. Mail is searchable, but not stored in a.pst file as with the old school keep it on a mapped drive method frequently used with Outlook for Windows.
These folders can be exported into.mbox files by dragging a folder to the desktop. The maximum size of the file is 2.15 gigs. The.mbox file can then be imported using the Import option under the File menu and then clicking on the.mbox file in question.
Another, more automated and old fashioned way to archive mail is to use Outlook Email Archive X, a tool that takes care of much of the tasks you just did. This tool, from softhing.com, is available at I like Outlook Email Archive X because I can drop emails back into outlook because they’re stored in.eml files. These are also indexed using Spotlight. To install Outlook Email Archive X, extract the dmg from the downloader.
Then drag the OEAX folder to the /Applications folder. Modern Exchange and Office 365 instances provide archival options, as do tools such as GFI. Outlook is pretty much AppleScriptable. So you should be able to automate this stuff if you so choose if you don’t have access to any of the other tools.
Outlook for Office 365 Outlook 2019 Outlook 2016 There are several ways to archive messages in Outlook 2016. The methods you can use depend on whether you use Outlook 2016 with an Office 365 for business account, an Exchange account, or other types of accounts such as Outlook.com, Gmail, POP, or IMAP accounts. All accounts in Outlook 2016 have access to an Archive folder. The Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. You can't delete the Archive folder. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder. Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size.
If you need to reduce your mailbox size, you can use Online Archive in Office 365 for Enterprise. Archive messages with a single action in Outlook 2016 You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archive folder without deleting them. There are several benefits to using Archive. • Archived items remain easy to find from the search box or by navigating to your Archive folder. When you type a term in the Search box, by default, Outlook 2016 searches all folders in your mailbox.
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